5 Ways that Cloud Technology Supports Best Practice Information Management

10 / 12 / 18

Cloud services are maturing, customer adoption is increasing, and risks are mitigating. Both public and private sectors are beginning to realise the power of the Cloud and the fact that the advantages of technology. The below five reasons will get you considering the adoption of cloud technology for better information management.

1. Security and Compliance

The increasing legislations have made privacy and security the two key priorities for organisations today. The cloud platform comes with high-level security features such as routine backups and data encryption providing greater security in comparison to other in-house servers.

The use of the cloud means that no matter whether it is a PC virus, a stolen or broken laptop, the organisation’s data and personal files will remain intact in the cloud. The overall data security and data sovereignty will not be compromised.

2. Availability and access

You are running late on a Monday morning, you finally get to work just to realise you have forgotten your laptop at home – if you had saved all the files on the cloud, it wouldn’t be a problem.

The cloud is always on, which means you can access information anytime using any device across a range of locations. It is not only advantageous to organisations but also the employees as it allows remote working and flexibility. Whether you need to share information with a colleague or simply work from home, it is all accessible online. Being able to share information without the hassle of exchanging emails back and forth is always a bonus.

3. Elimination of unnecessary storage space

In addition to multiple location access, unlike email servers that only permit files of a certain size (a few MB) , the cloud can handle documents and files of all sizes. Because you can provide colleagues access to larger files which are stored on the cloud, there is no necessity to send files separately. This also eliminates downloading large files onto the personal area whilst saving storage space.

4. Collaboration

All data on the cloud is centralised. Teams can work on the same project without having to be in the same location. The updates and edits on the shared files appear in real-time, permitting everyone to access, work and edit the same document without having to keep track of the latest versions or worry about different file formats. As a result, communication within the workplace is accelerated, effective and efficient.

5. Cost effective

The benefits of the cloud are immense, organisations can invest minimal or very little capital and yet deliver innovation and business outcomes securely and quickly. Upgrading can also be done immediately without significant upfront investment. The cloud does not require installation of expensive software, you will be saving on maintenance and experienced manpower costs leading to a more efficient information management strategy with long-lasting benefits.

Thinking of moving to the Cloud? Get in touch to find out more about how IFC can help