Guidance for producing a paper destruction and disposal policy
In addition to the widespread use of electric media, all organisations use paper documents. These are a mixture of historic and current information, formal and informal. Effective management of information includes management of paper documents, including how to destroy them at the end of their life. This paper provides example contents and wording for a policy covering the destruction of paper documents.
Retain And Dispose Electronic Records
Information is an organisation’s second most valuable asset after people yet too often little regard and investment is given to its management and governance. Organisations are suddenly realising they are sitting on a toxic information mountain that has serious corporate ramifications both from a legal perspective and corporate reputational risk aspect. Some however have discovered this too late with numerous examples of mislaid tapes, vital records lost or destroyed resulting in fines, legal action or lost customers.
Implementing an EDRMS
Many organisations have had limited success in introducing a corporate Electronic Document and Record Management System (EDRMS). IFC has recently helped an organisation move from a project that was deemed a failure to obtaining 100% take-up of their 700 user system. This paper describes what must be put in place to achieve such success.
Developing the Business Case For EDRMS
No project will be funded unless a compelling business case can be produced. Many public sector organisations struggle to articulate the business need and financial justification for EDRMS. Spending time and resources just to comply with FOI is not enough.
E-Mail Management
The volume of e-mail continues to increase, as do the threats from poor management of e-mail. Legal liability, confidentiality breaches, damage to reputation and lost productivity can all result. An increasing range of solutions are being provided to solve the issues of e-mail management.