New updates in SharePoint 2013 that are worth shouting about
SharePoint 2013 is scheduled to be released in quarter 2 2013. For many organisations already using SharePoint it may be 2015 before they contemplate an upgrade. Is it worth considering SharePoint 2013 right now? There are a number of changes to sites and site templates overall in SharePoint 2013. The facilities for sharing (requesting and granting site permissions) are completely revamped and considerably improved.
Retain And Dispose Electronic Records
Information is an organisation’s second most valuable asset after people yet too often little regard and investment is given to its management and governance. Organisations are suddenly realising they are sitting on a toxic information mountain that has serious corporate ramifications both from a legal perspective and corporate reputational risk aspect. Some however have discovered this too late with numerous examples of mislaid tapes, vital records lost or destroyed resulting in fines, legal action or lost customers.
Guidance for producing a paper destruction and disposal policy
In addition to the widespread use of electric media, all organisations use paper documents. These are a mixture of historic and current information, formal and informal. Effective management of information includes management of paper documents, including how to destroy them at the end of their life. This paper provides example contents and wording for a policy covering the destruction of paper documents.
Implementing an EDRMS
Many organisations have had limited success in introducing a corporate Electronic Document and Record Management System (EDRMS). IFC has recently helped an organisation move from a project that was deemed a failure to obtaining 100% take-up of their 700 user system. This paper describes what must be put in place to achieve such success.
Developing the Business Case For EDRMS
No project will be funded unless a compelling business case can be produced. Many public sector organisations struggle to articulate the business need and financial justification for EDRMS. Spending time and resources just to comply with FOI is not enough.
The volume of e-mail continues to increase, as do the threats from poor management of e-mail. Legal liability, confidentiality breaches, damage to reputation and lost productivity can all result. An increasing range of solutions are being provided to solve the issues of e-mail management.